Draft notice: This manual follows the structure recommended by the Information Regulator for private bodies. The Foundation should complete it using the Regulator's official private-body PAIA template, insert its actual Information Officer details and record categories, and have it reviewed by a legal professional before publishing a final version.
1. Introduction
This manual is published by the Sizofakulwazi Foundation in terms of section 14 of the Promotion of Access to Information Act, 2 of 2000 (PAIA). It explains what records the Foundation holds, and how members of the public can request access to those records.
PAIA gives effect to the constitutional right of access to information held by public and private bodies, where that information is required for the exercise or protection of a right.
2. About the Foundation
- Registered name: SIZOFAKULWAZI FOUNDATION
- Registration number: 2025 / 638584 / 08
- Physical address: Wynberg and Green Point, Cape Town, Western Cape, South Africa
- Email: info@sizofakulwazifoundation.org.za
- Phone: +27 82 429 1635
The Foundation is a non-profit organisation working in education, food security, hygiene initiatives, clothing donations, youth development and community outreach.
3. Information Officer
In terms of PAIA and POPIA, the Foundation has designated an Information Officer. Requests for access to records should be directed to the Information Officer.
- Information Officer: [To be confirmed by the Foundation]
- Email: info@sizofakulwazifoundation.org.za
- Phone: +27 82 429 1635
4. Guide by the Information Regulator
The Information Regulator has published a guide on how to use PAIA. The guide is available from the Information Regulator and is available in all official South African languages.
- Website: inforegulator.org.za
- Email: enquiries@inforegulator.org.za
- Phone: 010 023 5200
5. Records Available
The Foundation holds records in the following categories. This list will be finalised by the Foundation using the Information Regulator's private-body template.
- Organisational records: constitution, registration documents, NPO certificates, policies.
- Governance records: minutes of meetings, resolutions and reports.
- Financial records: financial statements, donation records, audit reports, tax records.
- Programme records: programme plans, impact reports, beneficiary information (subject to privacy restrictions).
- Human resources records: staff and volunteer records (subject to privacy restrictions).
- Communication records: correspondence, press releases and public materials.
6. How to Request Access
Requests must be made on Form 2 of the PAIA regulations (Request for Access to Record of a Private Body) and submitted to the Information Officer using the contact details in section 3 above.
The request must include:
- Your full name and contact details.
- A description of the record you are requesting.
- The right you are seeking to exercise or protect.
- The form of access you would prefer.
- Any other information required by the form.
If the request is made on behalf of another person, proof of the authority to act on their behalf must be provided.
7. Fees
Fees for access to records are prescribed by PAIA regulations. The Information Officer will notify you of the applicable fees before processing your request. Where a fee is payable, the record will be made available after payment.
8. Grounds for Refusal
Access may be refused where PAIA permits, for example where the record contains information that would unreasonably disclose a third party's personal information, where the record is subject to legal privilege, or where disclosure is prohibited by law.
9. Remedies if a Request is Refused
If a request is refused, or if no decision is given within the prescribed period, you may lodge a complaint with the Information Regulator or apply to a court for relief.
10. Duty to Publish
This manual is published in terms of section 14 of PAIA and is available on the Foundation's website. A copy may also be requested from the Information Officer.
11. Availability of the Manual
This manual is available at /paia-manual. A copy may also be requested from the Information Officer in one of the prescribed forms.
12. Updates
This manual will be reviewed from time to time and updated when necessary. The "Last updated" date at the top of the page will reflect the most recent version.
13. Contact
- Information Officer: [To be confirmed]
- Email: info@sizofakulwazifoundation.org.za
- Phone: +27 82 429 1635